Email archiving solutions are designed to capture all messages sent and received in a central repository that is accessible in the event of data loss or if a compliance or e-discovery request arises. Central to archiving technology is the method of capture.
While there are various methods used, the industry best practice is journaling. This method ensures that all messages are captured and archived in their native format. Archiving solutions will then index all email sent and received, including any attachments, and ensure that they are searchable from the archive.
Leading archiving solutions leverage journaling for archiving and also have layered in review/supervision workflow, so approved personnel can search and find specific messages in the event of permanent deletion or for an e-discovery request or other type of investigation/audit.